14 Task Management Strategies For Better Productivity
Task management can be overwhelming if you aren’t sure how to prioritize the tasks at hand or what strategies are most effective when completing them. Fortunately, there are several task management strategies that can help increase your productivity and reduce stress while working on projects that will bring you closer to your goals! Here are 14 task management strategies that will help you organize your work and get it done in less time than ever before!
1) Plan Out Each Day
When you wake up in the morning, decide what you’re going to do before lunch. Then decide what you’re going to do after lunch. Then decide what you’re going to do for dinner. Don’t schedule your entire day at once – that might be too much for your brain to handle right away – but take a few minutes each morning to map out a rough plan of action for that day.
2) Prioritize Your Daily, Weekly, & Monthly Tasks
An important part of any task management strategy is to prioritize which tasks are most important. Whether it’s deciding what you need to accomplish every day, weekly, or monthly, it’s critical that your strategy includes some type of prioritization. If you don’t prioritize your tasks on a regular basis, things can quickly spiral out of control and you could end up falling behind on everything that needs to get done for both work and at home. If you want to be more productive than ever before, schedule time each week (or month) for revisiting your task list with a goal of assigning top priority levels to projects or tasks that are due soon. It only takes a few minutes but it can save hours in terms of productivity down the road!
3) Use Time Management Tools
To be more effective at managing your tasks, you’ll need a tool that enables you to manage all of them. When choosing a task management tool, it’s important to find one that is going to support your specific work habits and allow you to keep track of everything going on in your business. If you don’t currently use a time management tool, try one out and see how it works for you.
4) Do Not Multitask
Multitasking might seem like a great way to get lots of things done, but studies have shown that it actually makes you less productive. Multitasking can cause fatigue and stress, which will reduce your overall productivity levels. Switching back and forth between tasks takes time, so be sure to focus on one task at a time. Stay focused on one goal at a time until it’s complete before switching over to another goal.
If you want to be more productive, you need to prioritize your tasks. You can organize them by importance or due date (or both), but it’s important that you don’t try to do everything at once. This will only lead to unnecessary stress and overwhelm. Rather, prioritize each task individually so that you know what needs your attention right away and what can wait until later.
7) Determine Your Productive Times
It’s important to figure out when you are most productive. If you aren’t most productive at a certain time of day, scheduling high-priority tasks for that time will likely result in wasted effort—not because of procrastination, but because your mind isn’t able to focus during that time. To maximize your productivity, block off chunks of time during times that are best for your brain chemistry.
8) Tracking Deadlines
Deadlines are a great way to force yourself to get something done. If you need to have something completed by a certain time, start by marking that date on your calendar. This way, you’ll have no choice but to finish up before it’s too late. An alternative is pre-emptive planning—setting reminders throughout your day so that, even if you have a ton of work to do, you always know when things are due and what else needs doing beforehand.
9) Batching Activities
One of our favorite techniques for higher productivity is called batching. This method involves doing larger chunks of work that can be lumped together at once, rather than focusing on smaller tasks throughout the day.
10) Remove Distractions
If you need to shut yourself off from distractions, try an app like Freedom. This app lets you block out certain websites and apps while you’re working—with just a few clicks, you can prevent yourself from procrastinating and improve your productivity. If that isn’t enough, consider getting a personal assistant or hiring an intern: these people will help ensure that your time is well spent.
11) Establish Prioritized Goals
To increase your productivity, start by establishing your priorities. Next, create a list of all of your tasks that you need to complete, in order of priority. It’s best to do them in order, but when that’s not possible, focus on completing your top priority tasks before moving on to anything else. Once you’ve completed one task, take note of how it made you feel and if you felt productive or not.
12) Learn to Say No.
The ability to say no is a skill that separates successful professionals from everyone else. The famous quote, If you always do what you’ve always done, you’ll always get what you’ve always got, applies perfectly here. If you want more time in your day to work on meaningful projects, learn how to set clear boundaries with others around your time.
13) Be structured
In order to manage your tasks effectively, it’s important to have a structure in place. Have a dedicated task manager folder in your email, where you can archive and store all of your task-related emails. Being able to see all of your tasks at once will give you a better idea of what needs to be done and when—and ultimately help you meet any deadlines that might be looming on the horizon.
14) Be self-aware
This is one of those titles where it feels like I’m cheating; after all, isn’t it kind of obvious to be self-aware? But think about what you actually do with your days—do you really stop and check in on yourself once an hour or once a day to see how you’re doing? If not, taking just five minutes to be self-aware can reap huge productivity benefits. To manage your tasks better, consider setting regular time aside for reflection.
There are always better things to do than to procrastinate. If you’re not getting enough done, it’s up to you to do something about it—so start today! The more organized you are, the less stress you’ll feel. Check out these easy ways to get started.